PRIVACY STATEMENT
INTRODUCTION
Watermatic Philippines respects your privacy and recognizes the need for appropriate measures to protect and manage your personal data entrusted to us. Our Privacy Policy follows, and is consistent with, the Data Privacy Act of 2012 (DPA), its Implementing Rules and Regulations (IRR), other issuances of National Privacy Commission (NPC), as well as other relevant laws of the Philippines.
Personal data refers to all types of personal information, sensitive personal information and privileged information. Personal information refers to “any information, whether or not recorded in any form, from which the identity of an individual is apparent or can reasonably and/or directly be ascertained by the entity holding the information, or, when put together with other information, would directly and certainly identify an individual”.
This Privacy Policy pronounces how the Company processes (how it collects, uses, shares, and keeps) and protects your personal data. It also provides the steps that you can take should you wish for any change in how we use your personal data, or if you want us to stop using your personal data.
Why do we collect your personal data?
To enable us to comply with our corporate policies in relation to data subjects as well as with the requirements under the Data Privacy Act, it is important that we collect, use, store and retain your personal data only as is reasonable and necessary for a declared and specific purpose stated in the pertinent consent forms.
In general, we are using your data for any of the following purposes:
To comply with the Company’s obligations under law and as required by government organizations and/or agencies
To comply with legal and regulatory requirements or obligations; and,
To perform such other processing or disclosure that may be required under law or regulations.
Other uses by nature of our transactions
In addition, from the general uses mentioned above, we may use your personal information depending on your transactions with us in any of the following means:
- When you want to become a part, or are a part, of our team:
To evaluate applicants’ qualification for open positions through screening, employment examination, interview, background investigation and medical examination, communicate results and recommend future job opportunities
To grant access to Company premises for performing individual duties and obligations
To perform onboarding activities (e.g., requirement processing, orientation, HRIS encoding)
To process employees’ and executives’ payroll-related matters (e.g., compensation, benefits, allowances, loans, reimbursements)
To facilitate executive club applications
To facilitate credit card enrollment
To facilitate employee development through internal and external trainings
To evaluate employee’s performance
To perform employee engagement functions (e.g., annual physical examination, team-building activities, outings)
To facilitate budgeting of company’s manpower
To assist employees with local and international travel
To monitor capital and fixed asset purchases and accountability
To assist in executive travels involving foreign exchange requirements
To facilitate employee off-boarding process (e.g., employee clearance, exit interview, final pay)
To comply with regulatory requirements (e.g., SSS, HDMF, BIR, DOLE, PhilHealth)
- When you become a stockholder of the Company:
To notify shareholders of upcoming annual stockholders
To facilitate dividend recording and initiate dividend payment
- When you are a vendor, a potential vendor, or a contractor:
To acquire potential customers and monitor existing clients
To release billing payments to suppliers
To assist in suppliers’ billing involving foreign exchange requirements
- When you are a third-party dealing with the Company:
To manage third-party access to company premises
To evaluate third-party speakers’ qualification for internal training
To assist third-party consultants with local and international travel
To evaluate third-party speakers’ qualification for internal training
To facilitate contract creation and notarization process.
To negotiate salaries with employees of subsidiaries
To facilitate partner gift giving process
To conduct research for Corporate Social Responsibility scholarship initiative
To collate contacts for press releases
To oversee funding management for subsidiaries
What type of personal data do we collect?
We collect information to provide you with details and information regarding our product, services, and promotions. We process information also to respond to your inquiries or manage future interactive user function. The common type of data collected by the Company from you, generally includes the following:
Personal information such as full name, home addresses/billing address/shipping address, e-mail address, employment information, telephone, other personal contact numbers;
Sensitive personal information such as age, nationality, marital status, gender, health, education and government issued identification document which includes, but not limited to identity (ID) cards, licenses, social security number;
Employment record such as educational background, employment history, certifications, trainings attended, resume and income information of your previous jobs; and
Financial details such as bank account, credit card, and debit card information you have provided as a result of our transaction.
You are responsible for ensuring that all data, whether personal information, sensitive personal information or privileged information, you submit to the Company is accurate, complete and up-to-date.
How we collect, acquire or generate your data?
We collect data when you:
- accomplish company forms
- submit to the Company your resume and other employment requirements;
- disclose personal data through phone calls, email, SMS or verbal communication with Company personnel; and
We also acquire personal data through third parties, such as:
- Job-search platforms
- Background investigation provider
- Online examination provider
- Pre-employment Medical and Annual Physical Exam providers
- Agencies and contractors (e.g., land surveyors)
- Other companies (such as former employers and affiliates)
We generate personal data when you:
- Accept a job offer;
- Avail of benefits; and
- Participate in Company processes and activities.
How we use cookies?
Cookies are small files that our website puts on your personal computer (PC) to store information about your preferences. Cookies can improve your browsing experience by allowing our website to remember your preferences or letting you avoid signing in each time you visit our website. If you don’t want our website to store cookies on your PC, you can block cookies. But blocking cookies might prevent some pages from displaying correctly, or you might get a message from our website letting you know that you need to allow cookies to view our website.
For you to fully enjoy your visit and browsing experience, only non-identifiable web traffic data are collected and analyzed, including:
Your internet protocol (IP) address,
The search terms you used,
The pages and internal links accessed on our site,
Demographics (limited to
- The date and time you visited the site, including frequency of visits
- Geolocation,
- Your operating system, and
- Web browser type.
Use the options in your web browser if you do not wish to receive cookies or you wish to set your browser to notify you when you receive cookies. Click on the “Help” section of your browser to learn how to change your cookie preferences. If you disable all cookies, you may not be able to take advantage of all the features of this website.
What about the links to third-party websites?
From time to time, we will provide links to third-party web sites, or advertisements which contain links to third-party sites. These links are provided as a service to you and we do not provide any personal data to these websites or advertisers, and therefore, we will not accept responsibility for their privacy practices. These sites are operated by independent entities that have their own privacy policies which you should review as well. Vivant’s Privacy Policy does not apply to such other sites or to the use that those entities make of your information. The Company has no control over the content displayed on such sites, nor over the measures, if any, that are taken by such sites to protect the privacy of your information.
Who we share your personal data with?
As a general rule, we are not allowed to share your data to third party except in limited circumstances as listed below.
By giving your consent, you authorize the Company to disclose your personal data to accredited/affiliated third parties or independent/non-affiliated third parties, whether local or foreign in any of the following circumstances:
As necessary for the proper execution of processes related to the purposes declared in this Privacy Policy.
The use or disclosure is reasonably necessary, required or authorized by or under law (such as for criminal investigation, as requested by court of law).
This means we might provide your personal data to the following:
Our affiliates, partner companies, organizations, or agencies including their sub-contractors or prospective business partners that act as our service providers and contractors;
Law enforcement and government agencies;
All third parties, as noted in Annex A, with which we share this personal data are required to use your personal data in a manner that is consistent with this Privacy Policy.
However, these companies may only use such personal data for the purposes disclosed in this Privacy Policy and may not use it for any other purpose.
What is our Privacy Policy regarding children?
Watermatic Philippines is very sensitive to privacy issues and it is especially careful in its communications with children. The Company would never directly collect personal data from children without the parent’s consent.
Personal data pertaining to children and collected from their parents is used by the Company or other entities that provide technical fulfillment or other services to the Company (for example, services intended to improve our services/web sites, and fulfilling requests or administering promotions). These personal data are not sold.
Meanwhile, we urge parents to regularly monitor and supervise their children’s on-line activities.
How we protect your personal data?
We take reasonable steps to ensure that the personal data we collect, use or disclose are accurate, complete, and up-to-date. We strictly enforce this Privacy Policy within the Company and we have implemented technological, organizational and physical security measures to protect your personal data from loss, misuse, modification, unauthorized or accidental access or disclosure, alteration or destruction. We put in effect safeguards such as the following:
We keep and protect your personal data using a secured server behind a firewall, deploying encryption on computing devices and physical security controls.
We restrict access to your personal data only to qualified and authorized personnel who hold your personal data with strict confidentiality.
Any personal data that you provide on the website is initially processed and stored by the Company OR website. Using a secured connection, only authorized Company OR website personnel can then access and download your personal data from the system.
We reveal only the last four digits of your credit card numbers when confirming an order. Of course, we transmit the entire credit card number to the appropriate credit card company during order processing.
It is important for you to protect against unauthorized access to your password and to your computer. Be sure to sign-off when finished using a shared computer.
Where and how long do we keep your personal data?
All data are preserved in accordance with the following retention standards:
If the data subject has an existing contract and transaction with the Company, the information will be retained all throughout the contract period and 10 years after its completion.
If the data subject has no existing contract but has existing transaction with the Company, the information will be retained during the transaction and 5 years after its fulfillment.
If the data subject has no existing contract and transaction with the Company, the information will be retained for a period of 2 years.
Personal data are stored in our facilities located in the Philippines and are retained in accordance with the above parameters, industry standards, laws and regulations, unless you request that your personal data be deleted from our systems, databases and hardcopies immediately. Once deleted, your personal data will no longer be searchable or included in anonymous searches and will be completely removed from all the storage location
The Data Privacy Officer may, however, choose not to grant access or correct information based on the request following laws and regulations. He/she will give the individual a written notice that sets out the reason for the refusal.
What if there are changes in our Privacy Policy?
The Company may revise this Privacy Policy as the need arises or when dictated by issuances of the National Privacy Commission or any amendment to the Data Privacy Act. Any change to this Privacy Policy shall be duly posted in this website and will take effect immediately. Data subjects are encouraged to periodically check for such updates. Changes shall not be retroactively applied and will not alter how we handle personal data previously collected without obtaining your consent, unless required by law.
How you can access, correct and update the personal data we have about you?
To exercise your rights which include right to access, modify, erase and object to processing your personal data within a reasonable time after such request or should you have any inquiries, feedbacks on this Privacy Policy, and/or complaints to the Company, you may reach us through our “Contact Us” menu in this website: www.watermaticph.com through a written letter or through an email to our Data Protection Officer (DPO).
Our contact details are as follows:
Data Protection Officer
Lyiene Mae G. Paca-anas
dpo@watermatic.ph
11th Floor, Oakridge IT Center 2
Oakridge Business Park
A.S. Fortuna St., Banilad Mandaue City
Philippines 6014
+63 917 572 1854
You may also lodge a complaint before the National Privacy Commission (NPC). For further details, please refer to NPC’s website: https://privacy.gov.ph/mechanics-for-complaints/.
Any action to a request for correction, erasure and/or objection to process your personal data as it appears in our records is subject to applicable laws and/or the DPA, its IRR and other issuances of NPC.
This Privacy Policy was last amended on May 2020.
Annex A: List of third-party/-ies to which we share your personal data
Ref Name of third-party Purpose(s) of data sharing Categories of personal data shared Intended recipients Other information
1 SSS For regulatory requirements Employee-related information
2 PhilHealth For regulatory requirements Employee-related information
3 PAG-IBIG For regulatory requirements Employee-related information
4 BIR For regulatory requirements Employee-related information
5 ____________ For pre-employment medical exams Employee-related information
6 ____________ For ID printing services Employee-related information
7 _____________ For insurance coverage Employee-related information
General information
8 ____________ For Annual Physical Exam Employee-related information
9 ____________ For team-building activities Employee-related information
10 ___________ For employment and educational background checks Employee-related information
11 ___________ For online examinations Employee-related information
12 Metrobank For employee payroll distribution Employee-related information
13 Rizal Commercial Banking Corporation For stocks issuances and transfers General information
14 Pioneer Securities For security and maintenance General information
15 Destination Specialist Inc. For travel logistics Employee-related information
16 Adto Travel For travel logistics Employee-related information
17 BDO For executive payroll distribution
For credit card provision Employee-related information
HEADQUARTERS – CEBU OFFICE
11th Floor, Oakridge IT Center 2
Oakridge Business Park
A.S. Fortuna St., Banilad Mandaue City
Cebu, Philippines 6014
